Exhibitors

The Edmonton EXPO Centre is committed to meeting the needs of all our visitors and is equipped with accessible amenities such as doors, washrooms, elevators and stage ramps. Any specialized requirements you may have should be discussed with your Event Manager as early as possible.

All personnel working within Edmonton EXPO Centre are required to wear a clearly visible company issued identification badge or event credential.

General contractors, decorators and all other affiliated contractors are responsible for ensuring their staff and management team display their credentials from the first day of move in until move out is completed.

Show management should supply all exhibitors with event credentials prior to being permitted in the exhibit area.

The Edmonton EXPO Centre is pleased to offer complimentary advertising of your event to thousands of followers on our website and social media channels.

To have your event featured on our platforms, please complete, and send back our Social Media Request form with your event information, logos and promotional images.

Additional advertising opportunities are available throughout our venue, including on our outdoor billboards and indoor digital screens.  Please contact our Sales Team for more information, availability, and pricing.  They can be reached at sales@edmontonexpocentre.com or 780.471.7380.

Tag us and we will help amplify your message:

Facebook: @EdmontonEXPOCentre

LinkedIn: @edmonton-expo-centre

Twitter: @yegexpocentre

Instagram: @edmontonexpocentre

#ExperienceMore

The Edmonton EXPO Centre is an Alberta Gaming, Liquor and Cannabis (AGLC) licensed venue and provides licensed service areas for trade show attendees and/ or exhibitors and catered events. The consumption of alcoholic beverages may be restricted to a designated area inside the event.

As the sampling of alcohol carries a much higher potential risk to public health and safety, Exhibitors who wish to distribute alcohol samples from their booth must first contact Edmonton EXPO Centre at 780.471.7327 or foodservices@edmontonexpocentre.com. All requests must be approved in advance by the Edmonton EXPO Centre and must meet the requirements of the Alberta Gaming and Liquor Commission (AGLC).

Only service animals trained to assist persons with disabilities are permitted within the Edmonton EXPO Centre.

Exceptions may be made for an approved exhibit, activity, or performance where the use of animals is integral to the event.  Please contact your Event Manager for approval if your event will involve exhibiting animals.

Encore is the preferred provider of Audio Visual Services at the Edmonton EXPO Centre.  With a dedicated team of professionals working onsite, and plenty of available equipment, we recommend contacting them for a quote.

Kasandra Breadner leads the team at our facility and can be reached at: kasandra.breadner@encoreglobal.com

The EXPO Centre has a wide range of meeting rooms and private spaces that can be booked during an event for supplemental meetings and functions.  Please contact our Sales Department for rates and availability.  They can be reached at sales@edmontonexpocentre.com or 780.471.7380.

Copies of the Edmonton EXPO Centre logo are available from your Event Manager for reproduction and inclusion in your literature and digital assets.

The use of any Edmonton EXPO Centre brand, logo, or name without express authorization is strictly prohibited.

Tag us and we will help amplify your message:

Facebook: @EdmontonEXPOCentre

LinkedIn: @edmonton-expo-centre

Twitter: @yegexpocentre

Instagram: @edmontonexpocentre

#ExperienceMore

All Move In, Move Out and Event day access for show staff and exhibitors should occur at the back of your event hall behind the Edmonton EXPO Centre.  Our staff will meet you there and direct you to your hall and the event Show Office.

Movement of equipment and product in and out of our main, public, entrances is prohibited.

Cannabis products can only be bought and sold by a licensed Cannabis retailer. This includes any part of the cannabis plant, or any product containing THC or CBD.  Licensed retailers must apply to the AGLC for a licence extension to sell cannabis at a minors-prohibited entertainment event or cannabis industry trade show.

Outside of Cannabis events, Exhibitors may only provide “Tombstone” information to guests. Tombstone information includes a company’s name, logo, location and store hours. Outside of a Cannabis event, Exhibitors may not promote strains, brands, prices or other elements related to cannabis.

Everyone working at the Edmonton EXPO Centre is expected to maintain a high standard of professionalism where fellow exhibitors, staff, and guests are treated with respect, courtesy, and consideration at all times. We have a zero-tolerance policy towards harassment, bullying, or discrimination. This includes behavior related to gender, sexual orientation, disability, ethnicity, religion, or age.

Individuals found to be in violation of this policy may be expelled from the facility and, depending on severity, could be banned from attending future events at the Edmonton EXPO Centre.

No items may be taped, nailed, tacked, stapled, glued or otherwise fastened to ceilings, walls and surfaces, doors, or columns. This policy applies to all surfaces in the building, not just the contracted space. Events are responsible for the actions of their staff, exhibitors and contractors and will be charged for any costs associated with repair, cleaning or removal.

Banners may be suspended in approved locations within the contracted event space. Banners outside of your contracted event space can only be displayed during event days and in areas in direct proximity of licensed space. The Edmonton EXPO Centre reserves the right to approve content and location. Please discuss requirements with your Event Manager prior to installation.

GES is our preferred internal supplier of event displays and signage.  With staff working onsite and a local warehouse and sign shop we recommend contacting them for your event needs.  For more information, or to ask for a quote please contact edmonton@ges.com or 780.469.7767.

Showtech Power & Lighting is the exclusive provider of electrical services at the Edmonton EXPO Centre.  A partner since 1982, Showtech has been providing services to our building for decades and knows the facility inside and out.

At the EXPO Centre, Showtech is the exclusive provide of:

• Display Lighting for Trade & Consumer Shows
• Electrical Services
• Mechanical Services
• Rigging Services
• And is the official supplier of Production and Stage Lighting

For more information, or to order for your event please contact Showtech at edmonton@showtech.ca or 780.429.1162.

Drones may operate inside with the Edmonton EXPO Center with the appropriate licensing and permissions from Transport Cananda.

Most indoor drone flights fall into one of two categories:

• Drone flight in a set up but otherwise empty Hall prior to the event opening to the public. Here you are not flying in restricted air space or over bystanders.
• Drone flight over public during an event. Here special licenses and permits are required from Transport Canada, but the Edmonton EXPO Centre does allow this with their approval in place.

For more information visit Transport Canada’s Drone Safety page here.

Drone pilots are required to submit a copy of their license, flight plan, and other applicable approvals from Transport Canada prior to flying a drone in our facility. 

On behalf of our events, the Edmonton EXPO Centre submits floor plans and information to the City of Edmonton’s Special Events Fire Prevention Division.  We work with our events to ensure all fire regulations are followed at all times.  Below is not a comprehensive list, but an example of the more common issues we see:

• All display or demonstration vehicles must have less than 1/4 of a tank of fuel, and have their fuel cap locked or taped shut.
• Personal vehicles may enter the building to load and unload, but are not permitted overnight or for an extended period of time.
• All tanks must be stored upright and securely locked together to prevent them from tipping over.
• Emergency Exits, Fire Extinguishers and Pull Stations must not be covered or blocked and must remain accessible at all times.

The Edmonton EXPO Centre Security staff are First Aid trained and in the event of an emergency our building is equipped with two AEDs, one outside of Hall F and one outside of the Hall C First Aid Office.

Alberta Paramedical Services (APS) is the exclusive supplier of additional medical services at the EXPO Centre.  Upon request the EXPO Centre may book additional medical personnel to remain onsite during your event.  Please contact your Event Manager for more information and scheduling.

Guests on the go can visit our informal food court and marketplace, where tasty and meals are prepared from a wide variety of fast-serve kiosks that include, Café, Burgers, Pizza, Ukrainian, Mexican, Italian and Fresh Express.  Kiosks are open based on anticipated timings and expected attendance, selections may vary from event to event. 

The Edmonton EXPO Centre is the exclusive provider of food and beverage. 

With six Red Seal chefs and an in-house pastry shop, you can trust our Food & Beverage team to deliver an unforgettable culinary experience with a focus on fresh, local ingredients and customized menus.

For more information and menus please visit our Food & Beverage page here: https://edmontonexpocentre.com/catering-services-menus/

To order, please contact your Event Manager.

All events offering food, beverages or samples, outside of the Edmonton EXPO Centre operated concessions and bars are required to complete the AHS organizer form. This will include a list of all the food vendors who plan to attend. There is an information package for review as well. See the links below.

Special Event Organizer Notification Form – this form is for the event organizers only, vendors must complete a different form.

• Notification forms must be submitted to AHS at least 30-days prior to the start of your event. AHS will not accept late applications.

For more information please review the AHS Special Events Organizer Package or contact SHESharePoint@ahs.ca.

Food vendors will need to individually complete and submit the following vendor form. There is also an information package specifically for vendors to review as well as a food safety course for special events that vendors are encouraged. There is also temporary handwashing station information for vendors that will need one set up in their space. See the links below.

• Vendor forms must be submitted to AHS at least 14-days prior to the start of the event. AHS will not accept late applications.

Special Event Food Vendor Notification Form – this form is for vendors only, event organizer must complete a different form.

Vendor Information package

Alberta Food Safety Basics for Special Events: Food Safety Training

Temporary Handwashing Stations

For more information click here to see the Edmonton EXPO Centre’s Food and Beverage Sampling Application form.

For more information, click here to see the Edmonton EXPO Centre’s Food and Beverage Sales Form.

GES is the exclusive provider of onsite forklifting services at the Edmonton EXPO Centre.  With a large local team, and dedicated individuals onsite, GES can provide your event or booth with all of your forklifting needs.

For more information, or to ask for a quote please contact edmonton@ges.com or 780.469.7767.

Any food vendor operating on our site, where they are connected to our drainage system and are working with Fats, Oils or Grease (FOG), must have grease trap/grease interceptor installed.  Grease traps should be attached prior to any item draining into our facility, including cooking sinks where utensils, pots, pans and other cooking implements are cleaned. 

Each event is required to provide a certificate of insurance, with additional details outlined within your Contract.  Both Explore Edmonton and the City of Edmonton must be listed as additional insurers on your certificate.

Encore is the exclusive provider of wireless and hardline Internet Services at the Edmonton EXPO Centre.  With a dedicated team of professionals working onsite, we recommend contacting them for a quote.

Kasandra Breadner leads the team at our facility and can be reached at: kasandra.breadner@encoreglobal.com

The Edmonton EXPO Centre assumes no responsibility for items lost at events.

All lost and found items are taken to either the show office or the information desk located across from Hall F.  If you have lost an item please e-mail our Security team at expolostfound@exploreedmonton.com.

All Move In, Move Out and Event day access for show staff and exhibitors should occur at the back of your event hall behind the Edmonton EXPO Centre.  Our staff will meet you there and direct you to your hall and the event Show Office.

Movement of equipment and product in and out of our main, public, entrances is prohibited.

Move In and Move Out periods during events can be a dangerous time with vehicles, heavy machinery, overhead work, and many other hazards.  Exhibitors should take particular care when working during this time and should take steps to protect themselves and others.

The Edmonton EXPO Centre requires exhibitors to wear proper closed toed shoes during this time and recommends that everyone working in the space wear a visibility vest.

Children under the age of fifteen (15) are not permitted into the event space at this time.

GES is the preferred supplier of material handling services at the Edmonton EXPO Centre.  With a large local team, and dedicated individuals onsite, GES can provide your event or booth with all of your material handling needs.

Events may continue to use an alternate company, or make alternate arrangements to receive product onsite directly. All packages sent to the Edmonton EXPO Centre or left behind (post show) without a pre-arranged Material Handling plan will be automatically redirected to GES for processing.

For more information, or to ask for a quote please contact edmonton@ges.com or 780.469.7767.

If you expect your event to generate media interest, please pass on your media relations contact to your Event Manager. Any inquiries received by the Edmonton EXPO Centre Marketing & Communications staff will be passed onto this individual.

Photography:

The Edmonton EXPO Centre Marketing & Communications team and venue accredited photographer/videographer will be permitted to access any show to help promote the event or gather photos/video footage for future use unless a request is made to restrict access. Photos from events may be used by the Edmonton EXPO Centre for future promotional purposes.

Exhibitor parking

All exhibitors are required to use the 79th Street entrance off of 112th Ave. Please contact your event manager to set up online event parking passes for your exhibitors.  Event parking passes include move in & out days as well as event days.  If an exhibitor does not purchase an event pass, they will be required to pay the daily guest parking rate. Note- paid parking is in effect every day, including move in and move out days.  License plates must be registered in the system to avoid being ticketed and/or towed. 

Please encourage your guests to use the 73rd Street entrance off of 112th Ave for easier entry onto the grounds.

Trailer Parking

Parking for trailers and other oversized vehicles is available in the West Parking Lot.  All trailers must use foot pads and wheel chocks when parked.  Failure to comply may result in additional fees or fines.  Individuals are responsible for bringing their own pads and chocks.  Trailers must also pay for parking.  If you have a truck and a trailer, you will need to purchase parking for both the truck and the trailer.  All plates must be registered in the system.

Showtech Power & Lighting is the exclusive provider of rigging services at the Edmonton EXPO Centre.  A partner since 1982, Showtech has been providing services to our building for decades and knows the facility inside and out.

At the EXPO Centre, Showtech is the exclusive provide of:

• Display Lighting for Trade & Consumer Shows
• Electrical Services
• Mechanical Services
• Rigging Services
• And is the official supplier of Production and Stage Lighting

For more information, or to order for your event please contact Showtech at edmonton@showtech.ca or 780.429.1162.

The safety of everyone involved in or attending an event is our top priority.  The Edmonton EXPO Centre expects everyone working on our site to adhere to all local, municipal and federal regulations and OH&S policies.  Events, contractors and exhibitors are responsible for ensuring their equipment meets Canadian standards and is in good working order.  Where applicable individuals must have required certifications and licenses on them, and be able to present them upon request. 

Move In and Move Out periods during events can be a dangerous time with vehicles, heavy machinery, overhead work, and many other hazards.  Exhibitors should take particular care when working during this time and should take steps to protect themselves and others.

Hazards during this time can include, but are not limited to:

• Sprains and strains from improper lifting or carrying awkward equipment. Do not rush, take the time to make multiple, lighter, trips, or use a hard cart or other equipment.
• Falling materials from partly built displays, booths, or carts. Always pay attention and be aware of your surroundings.
• Other vehicles in the area including work or personal vehicles, forklifts, man-lifts and carts. Always be aware of your surroundings and take particular care when moving around the hall, or entering and exiting the building.  The Edmonton EXPO Centre strongly encourages everyone working during Move In and Move Out to wear a visibility vest to help prevent accidents.
• Slips and falls from snow and ice, wet floors, cords, equipment, waste and other items. Do not carry items in such a way that it obstructs your vision, and wear proper footwear with closed toes and tread to help maintain your balance on uneven, wet or slippery surfaces.
• Sharp materials including knives or box cutters, as well as partly built displays with sharp metal edges. Take care when using a blade, ensure you are always cutting away from your body or wear protective gloves.
• High voltage equipment may be present and could cause a shock or electrocution. Never unplug or plug into high voltage panels, only use the electrical outlets ordered through Showtech.  Only use CSA approved equipment and keep cords and plugs free of breaks or tears.
• Falls from elevation can occur when not using a proper stable surface, or not taking proper precautions when working from height. Fall protection equipment and certifications are required for any work above 10 feet or 3 meters.

Children under the age of fifteen (15) are not permitted into the event space during Move In or Move Out.

The Edmonton EXPO Centre has building Security guards onsite 24 hours a day, 7-days a week.  Contacted at 780.471.7222 our first aid trained guards are our first responders in a variety of different situations.

The Edmonton EXPO Centre is also the exclusive provider for additional security staff dedicated to your event.  We have a large team of professionally trained guards who are available to support your show.  For more information on our staff and costs please contact your Event Manager.

The Edmonton EXPO Centre does not accept shipments on behalf of third-party events. All show materials must be shipped to the Official Service Contractor who has been selected by the show organizer or to our preferred material handling supplier, GES Canada.

All packages sent to the Edmonton EXPO Centre or left behind (post show) without a pre-arranged Material Handling plan will be automatically redirected to GES for processing.

For more information, or to ask for a quote please contact edmonton@ges.com or 780.469.7767.

Contacting the organization that is planning your show is the best way to source information regarding move-in, show operation and move-out, as well as other activities that will occur during the event.

For all thefts contact Edmonton EXPO Centre security at 780.471.7222.

Security guards will obtain any pertinent information as required for the file, supplying you with an Edmonton EXPO Centre file number for reference. For thefts, the loss should be reported by you to the Edmonton Police Service for insurance and investigation follow-up. Edmonton EXPO Centre security will assist you with this process. Incident evidence is only provided to the police for investigation purposes. The Edmonton EXPO Centre is not responsible for the loss of, or damage to, personal property brought onto its premises. The presence of security and/or surveillance personnel does not constitute acceptance by the Edmonton EXPO Centre of any responsibility for the security and safety of your personal property or materials on or near the Edmonton EXPO Centre premises. Edmonton EXPO Centre Security provides 24-hour coverage for general building security and the Edmonton EXPO Centre site. Access control or surveillance personnel are not responsible for goods and property within specific event spaces. We recommend you consider security within your event space. Please contact your Event Manager for more information.

Showpass is the exclusive provider of online and onsite ticket sales for trade and consumer shows at the Edmonton EXPO Centre.

Showpass and Ticketmaster are the exclusive providers of online and onsite ticket sales for all Sporting and Entertainment events.  Events in these categories must choose either Showpass or Ticketmaster for their show.

The Edmonton EXPO Centre has a fully equipped Box Office and in house Guest Experience staff available to sell tickets on either system.  Speak to your Event Manager for more information regarding staffing options and positions.

Not driving? Here are other easy ways to access the Edmonton EXPO Centre.

The Edmonton EXPO Centre can be accessed via the LRT by using the Coliseum stop and crossing over the pedway to the EXPO grounds. There are also several bus stops near the Edmonton EXPO Centre.

Our grounds are also accessible to all local cab companies, and ride share’s including Uber and Lyft.  Bike racks are available year round.

While scooter parking is not currently available on our grounds, ride share e-bikes and e-scooters can be dropped off in nearby Borden Park, a short walk from our building.

Display vehicles are permitted inside the Centre EXPO Centre as part of a booth or display under the following conditions:

• Vehicles must be clean, dry and an display condition.
• Gas tanks must not contain more than 1/4 tank of gasoline or fuel.
• Fuel caps must be taped or locked shut.
• Drip pans are required when placed in the gallery or ballrooms.
• Once placed vehicles may not be moved until it is safe to do so at the end of the event.
• Depending on the display, the Edmonton EXPO Centre may request keys be turned into Security for the duration of the event.
• Vehicles that are equipped with pressurized propane or nitrous oxide tanks must have the tanks professionally purged prior to display in the venue and must be able to provide paperwork as proof upon request.

Display vehicles must be set and in position prior to the event opening to the public, and may not be moved until the event has closed and public have left the area.

Personal and operational vehicles may be permitted to enter the Edmonton EXPO Centre to help facilitate set up and tear down.  Vehicles must check in with the Edmonton EXPO Centre staff when entering the facility, and should be unloaded and removed in a timely fashion.  Unless for display, vehicles may not remain in the facility for an extended period of time or overnight.  Large semi-trailers and oversized vehicles and cranes require approval before entering the facility to ensure they can fit through our doors.  Written requests must be sent to your Event Manager prior to move-in and must include the vehicle’s height, width, length and weight. All detached trailers and cranes must use footpads to prevent damage to the floor.

Showtech Power & Lighting is the exclusive provider of all water and drainage services at the Edmonton EXPO Centre.  A partner since 1982, Showtech has been providing services to our building for decades and knows the facility inside and out.

At the EXPO Centre, Showtech is the exclusive provide of:

• Display Lighting for Trade & Consumer Shows
• Electrical Services
• Mechanical Services
• Rigging Services
• And is the official supplier of Production and Stage Lighting

For more information, or to order for your event please contact Showtech at edmonton@showtech.ca or 780.429.1162.